Data protection • Secure platform • User rights
How we protect and handle your personal data
Cybele is committed to protecting your personal data and handling it with the utmost care to safeguard your privacy. This privacy statement explains our guidelines for handling personal data in accordance with the European General Data Protection Regulation (GDPR), which took effect on May 25, 2018.
Like other healthcare and medical information providers, we process personal data. The personal data we collect is used to:
We are committed to maintaining proper technical and organizational safeguards regarding information security and data protection. All personal data will be treated with the utmost care and is not freely accessible to unauthorized persons.
Cybele processes personal data for the following purposes:
Depending on how you interact with our platform, Cybele may process the following categories of personal data:
Important: Cybele does not intentionally collect health information about you or your patients. Our platform provides educational resources only and should never be used to store patient health records or sensitive medical information.
Cybele will not exchange personal data with third parties for financial gain. Personal data will only be transferred to a third party when there is a legal basis to do so, including:
Cybele may instruct third parties to perform services on our behalf, such as:
All service providers are bound by data processor agreements that require them to handle personal data confidentially, carefully, and in compliance with privacy legislation.
We may disclose personal data when required by law, such as in response to court orders or legal requests from government authorities.
If Cybele is involved in a merger, acquisition, or sale of assets, personal data may be transferred as part of that transaction. We will notify you of any such change.
Under the GDPR and applicable privacy laws, you have the following rights regarding your personal data:
You have the right to request and receive a copy of the personal data we hold about you.
You have the right to request correction of any inaccurate or incomplete personal data.
You have the right to request deletion of your personal data under certain conditions (also known as the "right to be forgotten").
You have the right to request that Cybele restricts the processing of your personal data under certain conditions.
You have the right to object to the processing of your personal data, including for direct marketing purposes.
You have the right to request that we transfer your personal data to another organization or directly to you, under certain conditions and to the extent technically possible.
When our processing is based on your consent, you may withdraw that consent at any time without affecting the lawfulness of processing before the withdrawal.
To exercise any of these rights, please contact our Data Protection Officer:
Email: privacy@cybele.be
Mailing Address:
Cybele
Data Protection Officer
Belgium
Please include a copy of your identity document (front side with name and ID picture) to verify the legitimacy of your request. If you prefer not to share a scan, please provide other identifying information.
We will respond to your request within 30 days of receipt or provide an explanation if we need additional time to process it.
Cookies are small files stored on your device that help us remember your preferences, understand how you use our site, and improve your experience. We use both session cookies (which are deleted when you close your browser) and persistent cookies (which remain on your device).
Our website uses the following categories of cookies:
| Cookie Type | Purpose | Consent Required |
|---|---|---|
| Essential/Necessary | Required for site functionality (navigation, security, form submission) | No |
| Performance/Analytics | Help us understand how visitors use our site to improve functionality | Yes |
| Marketing/Targeting | Used to deliver personalized content and advertisements | Yes |
| Preference | Remember your choices and preferences on our site | Yes |
Most web browsers allow you to control cookies through browser settings. You can:
Note: Disabling essential cookies may affect the functionality of our website. You can still access our content, but some features may not work properly.
Our website may contain links to external websites and services that use their own cookies. We are not responsible for the privacy practices of third-party sites. Please review their privacy policies for information about their data practices.
Cybele takes the protection of your personal data seriously and applies industry-standard security measures to prevent unauthorized access, disclosure, alteration, and destruction of your data.
We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. When data is no longer needed, it is securely deleted or anonymized.
While we implement comprehensive security measures, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security, but we strive to use commercially acceptable means to protect your personal data.
If you have questions about this privacy policy or how we handle your personal data, please contact:
Email: privacy@cybele.be
Response Time: We aim to respond to all inquiries within 30 days
If you believe your privacy rights have been violated or have concerns about how we process your data, you have the right to file a complaint with the competent data protection authority in your country:
For individuals in Belgium:
Note: Filing a complaint with the Data Protection Authority does not limit your right to lodge legal proceedings before a competent court or to request compensation for damages suffered.
Our privacy practices are guided by principles established in the VUB Privacy Policy, adapted for our healthcare information platform. VUB Privacy Policy
The Cybele website and all information contained therein are owned and operated by Cybele. The website is available for use under the following terms and conditions. By visiting the website, you agree to these terms and conditions.
We may make changes to the Cybele website, including these terms, at any time. You will be legally bound by the updated or amended terms from the first time you use the Cybele website after we publish the changes online.
This website contains material owned by or licensed to Cybele. This material may be freely reproduced for educational and non-profit purposes within Belgium, but linking to this website or reproducing it by or for commercial organizations without the express written permission of Cybele is prohibited.
The rights to images, trademarks, trade names, and logos on the Cybele website are owned by Cybele and/or third parties. You must obtain written permission from Cybele before using any images, trademarks, trade names, or logos in any way.
All title, ownership rights, and intellectual property rights in and to Cybele videos and tools remain the property of Cybele.
The Cybele website provides medical information that you can use for informational or educational purposes. The Cybele website does not provide medical advice regarding any individual case or patient, nor does the website provide medical or diagnostic services.
We do not control the content of third-party websites or applications. Any links on the Cybele website are provided solely for your convenience. We assume no responsibility for any third-party websites or applications.
We accept no liability to you if the Cybele website is unavailable at any time. You acknowledge and agree that we are not liable for any injury, loss, damage, costs, or expenses (direct or indirect) arising out of or in connection with the use or misuse of the Cybele website; except to the extent such liability cannot be excluded by law (i.e., our liability for death or personal injury resulting from our negligence, or our fraud or fraudulent misrepresentation, or any other liability that cannot be excluded or limited under Belgian law).
This means that we have no liability to you (or anyone on whose behalf you use the Cybele website) for:
If you have any comments or complaints about this website, please contact us at VUB Cybele Fonds – Laarbeeklaan 103 – 1090 Jette
Cybele reserves the right to update this privacy policy at any time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by posting the updated policy on our website and updating the "Last Updated" date below.
Last Updated: December 1, 2025
Effective Date: December 1, 2025
